Free Accounting Software

Bagi anda yang tengah sedang berencana mengkomputerisasi sistem pembukuan / accounting usaha anda, ada satu software akuntansi yang real gratis yang cocok untuk bisnis skala ukm maupun menengah. Dengan fitur laporan yang cukup lengkap mulai dari Laporan Keuangan, Aging Hutang Piutang maupun analisa atas sales dan pembelian, menjadikan program ini layak untuk anda coba.

Program ini juga dilengkapi dengan sistem Point Of Sale untuk bisnis retail seperti minimarket, stationary dan sebagainya dengan sistem stock yang cuanggih.Program dimaksud adalah Turbocash. Bagi anda yang beranggapan bahwa akuntansi itu pekerjaan yang rumit, program ini mementahkan mitos ini, yup dengan sekali klik di kasir atau point of sale, program secara otomatis akan membuat laporan keuangan lengkap mulai dari neraca, laporan laba/rugi hingga arus kas.
Berikut adalah link untuk download programnya Turbocash

Entering Transactions(Tutorial Software Akuntansi)

Purchases, Orders, and Quotes

You can use the Purchases, Orders, and Quotes window to record purchase orders and quotes. When you record purchases of inventory or services, the Vendors and Purchases, Inventory and Services, and General modules are affected.

Later, if you decide to buy from a vendor, or when you receive the vendor's invoice, you can easily change a quote into a purchase order or an invoice, or a purchase order into an invoice.

You can create three transaction types on this window:

Quote. For recording details quoted by your suppliers for goods or services you might want to purchase later. If you decide to purchase the items, you can convert the quote into an order or invoice.

Purchase Order. For recording details of goods or services you are ordering. You can select whether to pre-pay the order or pay on delivery.

Invoice. For recording details of an invoice from your suppliers (vendors) for a purchase.

What would you like to do?

Enter a purchase quote that you have received
To enter a purchase quote:

1. In the Home window, choose the Purchases, Orders, and Quotes icon.
2. Select Quote in the Transaction field.
3. Fill in the fields you require.
4. To enter purchase quote for a vendor who is not included in your Vendor List, you can add a record "on the fly".
5. To keep the vendor information displayed to record another invoice, order, or quote for this vendor, choose Use The Same Vendor Next Time from the Purchase menu or toolbar.
6. Click Process.

Enter a completed purchase

To enter a purchase:

1. In the Home window, open Purchases, Orders, and Quotes.
2. In the Transaction field, select Invoice. In the Paid By field, select Pay Later, or Cash, Cheque, or a credit card that you have set up (on the Credit Cards Used tab, under Setup, Credit Cards).
3. Fill in the fields you require.
   To enter an invoice for a vendor who is not included in your Vendor List, you can add a record "on the fly," or enter a one-time vendor. However, if you use a one-time vendor, you must pay for the invoice at the time of purchase.
   You can enter the shipper and the package tracking number (usually the waybill number) in the fields at the bottom of the screen. Then, if the shipment is late or missing, you can track the shipment on your shipper's Web site.
4. To allocate purchase amounts to a project, follow the instructions on the topic Allocating Revenues and Expenses to a Project.
   In the Purchases, Orders, and Quotes window, you can allocate only services to projects. You allocate inventory items to projects when you record a sale in the Sales, Orders, and Quotes window.
5. To keep the vendor information displayed to record another invoice, order, or quote for this vendor, choose Use The Same Vendor Next Time from the Purchase menu or toolbar.
6. If you wish to print a cheque for the item being purchased, be sure you have entered a name in the space below the Purchased From field, choose Print from the File menu.
7. Click Process.
   

To be Continue

Maintaining Account Information IV - Simply

Tutorial Simply Accounting, setup Inventory and Service Items
(Available in Home Window)

Use the Inventory and Services window to keep track of the goods and services you sell, and their associated accounts.
Entering your inventory items and services into Simply Accounting offers many advantages. Primarily, it saves time when buying or selling. Instead of typing the details of each item, you can select the item from a list so that Simply Accounting enters the related information automatically.
A well-organized list of inventory and services also makes it easy to keep track of the things you're buying and selling and to focus on areas that may need your attention. Although you can manage without a list, you'll find that you have more useful information and better control if you let Simply Accounting keep track of your inventory for you.

What would you like to do?

Add or change an inventory or service item

1. In the Home window, open Inventory and Services.
2. If you want to add a new item, choose Create from the toolbar or File menu. Otherwise, select the item from the list.
3. Select Inventory or Service as the Type. If you are using Simply Accounting Pro or Premium, you can check the Activity (Time & Billing) option to allow you to use this service on time slips.
4. Fill in the item number (of up to 14 numbers and letters) and a description of the item.
5. Click each tab on the window and fill in the necessary details:
   • Quantities (inventory items only)
     Show Quantities In If you have entered more than one unit of measure on the Unit tab for this item, you can select which one to use to display the quantities in this section.
     Minimum Level Simply Accounting warns you when the amount you have on hand falls below the number you type in this field.
     
   • Units
     Enter the unit of measure for the item. If you are entering an inventory item, you can specify different units of measure for stocking, buying, and selling.
     Note: If you have checked this item as a service activity, the unit of measure is set on the Time & Billing tab.
   • Pricing
     Enter the regular and preferred price for the item.
     Enter a Web price if this item will be sold on your Web store.
     Note: If you have set up a foreign currency, and turned on the option to use a separate price for foreign customers, you can enter foreign prices for the item.
     
   • Linked
     Select the accounts which are associated with this item. The accounts that you must link depend on whether you are adding an inventory item or a service:
     
     • Asset
       Use this account to keep track of the cost of this inventory item when you buy or sell it.
     • Revenue
       Use this account for amounts you receive when you sell this item or service.
       
     • Expense
       Use this account for the amounts you pay when you buy this service.
       Cost of Goods Sold (C.O.G.S.) Use this account to record the cost of the inventory item when originally purchased.
       Variance Use this account for the difference between the average cost and the actual cost of this inventory item when its inventory level drops below zero.
       
   • Build (inventory items only in Simply Accounting Pro and Premium)
     Use this tab to create a Bill of Materials for the item.
     
     • Build ... The number of items you will produce based on the components you will select for the bill of materials.
     • Item No. Select the items used to create the final product you want to build. You can click the magnifying glass to see a list of items.
     • Quantity For each item you select, type the number required to build the final product.

     Additional Costs These costs can include items like labour and setup. You must also select the account into which these additional costs will be tracked. This is usually an expense account.

   • Time & Billing (service activity items only)
     • Unit's Relationship to Time
       Type or select the unit of measure; you can select minute, hour, or other unit. If you choose other unit, type a unit name in the other unit field.
       Then choose whether this item is related to time. For example, if you type "Job" as the unit of measure, and specify that it is related to time, you must also specify how many hours or minutes equal one job.
       If you specify an activity that is repeated many times in one minute or hour (such as wheel revolutions or temperature readings), you could also specify how many revolutions or readings are performed in one minute or one hour.
     • Billing Options
     • The Service Activity Is Choose one of the three billing statuses. If you choose Non-billable or No Charge, you can choose whether you sometimes charge for this item.
     • Charges Are Based On If this activity is billable, you can choose whether you charge according to time or a flat fee. The flat fee is based on the price on the Pricing tab multiplied by the number of units of measure you type in the Flat Fee box. Be sure you have entered a price on the Pricing tab, and that the number in the Flat Fee field multiplied by the price will calculate the flat amount you want to use.
       
   • Statistics
     If you are entering a new item, you can enter the total amount of past transactions that use this item to ensure that your reports are accurate.
   • Taxes
     
     • Sales Taxes Select whether this item is exempt from any sales taxes that you charge. If you make an item tax exempt, all purchases and sales of this item will be tax exempt.
     • Import Duty If you have set up import duties, fill in the duty rate charged on this item.
   • Additional Information
     You can add up to five fields of additional information on this tab. To change the name of the fields, you can click the Set Field Names toolbar button .
   • Detailed/Web Desc.
     Long Description Enter a detailed description of the item. You can choose to print the long description when you print the Inventory and Services List.
   • Picture You can store a picture that you want to associate with this item. The picture must be a bitmap (.BMP) file and should be 120x100. Click the Browse button and select a file.
   • Thumbnail You can store a smaller version of the picture that you associated with this item.
     Note: The information on this tab appears in the Price List With Pictures report, one of the custom reports supplied with Simply Accounting, and if you have set up a Web store, on an item's detail page.
   • Web Store
     If you use Simply Webstore, check the Allow This Item In The Web Store box to add this item to your online store:
     • Web Item Description This description appears on the web site.
     • Item Weight The weight you enter is used to calculate shipping costs.
     • Quantity Decimals The number of decimal places displayed on an online order.
     • Web Price In Home Currency and Foreign Currencies You can enter a price for each foreign currency that you accept. You cannot, however, set the price to change based on the current exchange rate. The number of decimal places displayed on an online order.
       
6. If you no longer buy or sell this item, check the box at the bottom of the window to make it inactive.
7. If this item is a service that you track internally, you can check the box at the bottom of the window.
8. Choose Save from the toolbar of File menu.

Maintaining Account Information III - Simply

Tutorial Simply Accounting, Setup Customers
Available in the
While you can sell goods and services without adding customers to Simply Accounting, we highly recommend that you add them. Adding customers to Simply Accounting saves time, as you don't have to enter contact information every time you make a sale. You select the customer from a list when entering the transaction.
Customer records also allow you to track sales and customer orders easily. For example, Simply Accounting can remind you when customers' payments are overdue. You can also print reports on your sales to help analyze them.
In some cases, you must use customer records, such as when you wish to sell something and receive payment for it later or enter a sales order or quote.

What would you like to do?( Same as Vendor setup)

• Add or change Customer
• Add customer "on the Fly"
• Delete Customer
• Display and print list of customer.

Maintaining Account Information II - Simply

Tutorial Simply Accounting, Setup VENDOR : (available in Home Window)

Vendors are the businesses from which you buy goods and services. While you can make purchases without adding vendors to Simply Accounting, we highly recommend that you add them. Adding vendors to Simply Accounting saves time, as you don't have to enter contact information every time you make a purchase. You select the vendor from a list when entering the transaction.
Vendor records also allow you to track purchases and orders easily. For example, Simply Accounting can remind you when a bill becomes overdue. You can also print reports on your purchases to help analyze them.

What would you like to do?

• Add or change Vendor
  1. In the Home window, choose the Vendors icon.
  2. To add a new vendor, choose Create from the toolbar or File menu. To edit an existing vendor, select the vendor from the list.
  3. Click each tab on the window and fill in the necessary details:
     Address
     Option
     Taxes
     Statistics
     Export/Import(only available to local vendor)
     Additional Info
  4. If you no longer do business with this vendor, check the box at the bottom of the window to make this vendor inactive.
  5. From the File menu, choose Save.
  6. You can also add a vendor record "on the fly" in the Purchases, Orders, and Quotes window or in the Payments window (when entering an "other payment"), if the record does not yet exist when you need to record a transaction.

• Adding a Vendor "On the Fly",
  To Add Vendor "on the Fly" :
  1. In the Purchases, Orders, and Quotes window in the Purchased From field or in the Payments field in the To The Order Of field, type the name of the new vendor, and then press Tab to leave the field.
  2. The program asks you to choose Quick Add, to add just the vendor's name to the record; or Full Add, to complete the vendor's record at this time.
• Deleting a Vendor
  To Delete Vendor:
  Before your can delete a vendor record, it must have a zero balance, all its transactions must be cleared (using the Clear Paid Vendor Invoices under Clear Data on the Maintenance menu), and there must be no outstanding purchase orders or quotes for this vendor.
  1. In the Home window, open Vendors.
  2. Open the record you wish to remove.
  3. Choose Remove from the File menu or toolbar.
• Display and Print a Vendor List.
1. From the Reports menu, choose Lists, and then Vendors.
2. Select the fields that you want to appear on the list.
3. Check the box to include Inactive vendors.
4. Click OK.
5. If you wish to print the list of vendors, choose Print from the File menu.

OK Continue next (Cusomer)....

Review Dac Easy Accounting

Given how many different versions of Peachtree Accounting are available, it would be easy for Best Software to just throw in the towel on DacEasy. After all, it’s sold by the same division, and competes somewhat directly with Peachtree.

There’s a considerable difference, though, between Peachtree’s user base and that of DacEasy. One big difference is that Peachtree’s applications are sold pretty much at retail, while you’ll have to go to an authorized DacEasy reseller or purchase the DacEasy product directly from the vendor.

The most probable customer for DacEasy Version 13 is a client who is already using a prior version of the software. That doesn’t mean that you should not consider DacEasy for those of your clients who are looking to implement their initial entry-level system, or to move from a product that is not meeting their needs.

The basic accounting system consists of general ledger, accounts payable and receivable, inventory, purchasing, sales, billing, fixed assets and a custom report writer. Missing from this collection are payroll, order entry and point of sale. Another extra-cost option is Crystal Reports for DacEasy. None of these add-ons comes cheap. Order entry and POS each cost $399 in single-user format, or $699 in network form. Crystal Reports will add another $149 to the tab. The price for payroll was not available at press time, but that adds to the overall system price, as well.

On the other hand, DacEasy does offer some capabilities that are exceptionally good for this type of application. Inventory is especially robust, with multiple warehouse capabilities and the ability to cost inventory using standard, average or LIFO.

The “other” Best Software entry-level products (i.e., Peachtree) have a My Business screen that provides an essential summary of the client’s business at a glance. DacEasy added this feature in the last release as well, calling it the Business Center. It’s easy to see why this type of feature is showing up in most of the accounting products currently being rolled out. Being able to see the important data points of a business at a glance is valuable.

As with the last version, many of the features that Best is touting as new in v. 13 are really just minor upgrades, such as the ability to customize the Toolbar and schedule back-ups. The most important thing about these is that they are usually requested by customers, and demonstrate that Best Software continues to listen and respond to their users.

Setting Rekening, currency di MYOB

Pada postingan kali ini kita akan membahas, bagaiman menyeting (menghapus/mengedit) account kita membuat customize untuk multi currency.

Customize Easy Setup Assistant

Setelah kita membuka program accounting dan memilih Open Your Company, kita harus memilih file yang sudah kita simpan sebelumnya yang berextensi .myo, dan setelah kita memilih biasanya kita disuruh mengisi username dan password, ketika sebelumnya kita belum menyeting password kita, kita langsung aja pilih ok(password biarkan kosong) dan pilih mode single user, selanjutnya kita akan masuk ke home window(menu utama).

Dari menu utama ini kita pilih menu setup dari toolbar trus pilih Easy Setup Assistant ( gambar1)

gambar1.

Selanjutanya kita akan masuk ke halaman Easy setup assistant, klik pada tombol customize, kita akan disambut dengan "Welcome to the customize easy setup assistant" lanjutakan dengan klik next, centang ketiga pilihan dan klik next kita kita dihadapkan kembali pada tiga pilihan, centang bila diperlukan, kita gunakan Account name atau account number secara default account number dst, klik next dan centang "I deal in Multiple Currency" jika perusahaan kita akan menggunakan banyak mata uang dan kita akan mendapatkan lembaran konfirmasi, klik ok kembali kita klik next, centang jika ada yang diperlukan dan klik next sekarang kita membuat aging periode, anda bebas mengisinya sesuai kebijakan perusahaan, 15 30 40 atau 30 60 90 atau mungkin lain, klik next MYOB menyediakan form To Do List yang akan muncul ketika kita memulai MYOB, centang jika diperlukan klik next kita mendapati ucapan selamat dan selesai klik close dan kita kembali ke Easy setup assistant.

Account Easy Setup Assistant

Sekarangan kita akan menseting account/rekening kita, disini kita bisa menambah(New) merubah(edit) atau menghapus (delete) rekening yang tidak kita gunakan atau bahkan kita bisa mengimport file dari exel saratnya formatnya harus sama. Disini kita juga bisa memasukan account balance (khusus untuk account piutang dan hutang, account balancenya harus sesuai dengan balance pada vendor/customer masing2) . Untuk membuat account baru klik di tab new maka akan muncul jendala seperti gambar2.

gambar2.

Pilih header atau detail untuk account yang akan kita buat, trus pilih account type pada combo box tersedia beberapa pilihan, misal kita memilih Bank untuk account yang berhubungan dengan pembayaran perbangkan, account receivable untuk account piutang usaha dll. Isikan pada kolom account number(pilih nomor yang belum dipakai) setelah itu enter akan muncul kolom account name isikan sesuai chart of account perusahaan anda, kemudian isikan isikan opening balancenya. Jika di customizenya kita telah memilih multiple currency, sebelum kita mengisi opening balancenya kita harus membuat beberapa mata uang dan menentukan salah satunya sebagai lokal/home currency. Caranya dari menu utama/home window klik pada menu list dan akan muncul pilihan menu kemudian klik currencies (ada dibagian paling bawah) dan akan mucul jendela list of currencies, secara default MYOB menentukan US$ sebagai home/lokal currency, ubahlah jika ingin menggunakan Rupiah sebagai lokal currency, caranya klik dibagian list(usd) akan masuk ke jendela currency information, rubahlah informasi yang ada didalamnya menjadi mata uang rupiah, kemudian tambahkan beberapa mata uang misal usd, caranya dari jendela list currency pilih New kemudian buatlah kode untuk mata uang dimaksud, nama mata uangnya dan exchange ratenya terhadap local currency, kemudian klik OK.
Satu tambahan lagi ketika kita mengisi account yang memakai mata uang selain lokal curreny MYOB secara otomatis akan membuat satu account exchange dan mengisinya secara otomatis ketika kita klik tombol calculate. Kita juga harus membuat beberapa account dalam mata uang asing untuk Piutang Usaha dan Hutang Usaha yang secara otomatis dibuatkan Exchange accountnya oleh MYOB.

Sales Easy Setup Assistant
Setelah kita menyeting account dan mengisi account balancenya. Sekarang kita akan menyeting Sales / seting untuk transaksi penjualannya, seperti layout invoice dan account default untuk menampung penjualan, pajak VAT/PPN

Continue next deh... cape aku